Position: Asset Manager
Status: Exempt, Full-time Regular
Reports to: Chief Operating Officer, Director- Asset Management
Position Summary: The Asset
Manager performs a variety of complex tasks to ensure the successful
performance of Northwest Housing Alternatives’ portfolio of affordable rental
housing. This position oversees and manages the economic, financial, physical,
and compliance needs of NHA sponsored assets. Additionally, this position
provides the technical oversight and leads in the majority of analysis to
ensure assets’ long-term economic viability and physical longevity. In
addition, NHA is committed to becoming an anti-racist organization and
routinely employs an equity lens in its decision-making process. This position plays a crucial role ensuring
NHA assets promotes diversity, equity, and inclusion for residents and the
ESSENTIAL DUTIES AND RESPONSIBILITIES
include but are not limited to:
Financial Analysis & Risk Management
- Review monthly reports for each property; analyze
performance against annual budget; review utility consumption outliers;
recommend and initiate operational changes in order to meet performance projections.
- Oversee property budget process, OHCS rent
increases, Section 8 rent increases and contract renewals, vendor contracts,
and other annual property management activities.
- Review and edit property audited financial
statements. Work with NHA's finance team and other partners to ensure reporting
is completed on time.
- Monitor cash flow, including above and below the
line fees to NHA and partners.
- Develop asset management plans for units under
development; interact with other NHA departments to determine proposed unit
population, level of staffing required, space planning, market conditions, and
and develop a strategy for expiring
Year 15 LIHTC deals. Work with stakeholders to secure necessary approvals for
acquisition of Limited Partner’s interest in the project.
- Create reports, performance dashboards and other
materials for use by NHA board and staff, as well as outside
Compliance and Contract Management
- Experience in public and private housing finance programs and
related compliance requirements, including HUD, Section 8, PRAC 811/202,
LIHTC, HOME, CDBG OAHTC and other programs.
- Maintain effective relationships with contract property management
companies to ensure performance of all aspects of the property management
- Maintain relationships with funders, investors, and regulatory
- Manage and interpret all property documents, including Limited
Partnership agreements, loan documents, and regulatory agreements.
- Ensure properties are complying with all applicable regulations
governing rental unit development, operation, and maintenance.
- Attend training for updates to laws, policies, and procedures.
Physical Needs and Capital Project
- With assistance from 3rd party
specialists, conduct site inspections to assess the property's physical
condition and the effectiveness of maintenance activities; review curb
appeal; ensure properties are well maintained and meet NHA
- Plan and supervise implementation of
capital needs assessments, capital projects, including working with
onsite maintenance staff, or outside contractors.
- Oversee reserve transfer requests
and long-term replacement reserve analysis.
- Conduct analysis of capital needs in
the context of useful life, replacement costs, liquidable assets, and
Essential Knowledge, Skills, and Abilities
degree in Business Administration, Management, Real-Estate, or related field. Alternative education and experience
years of experience in asset management, real estate development or related
education and experience qualifications welcome.
and understanding of the issues surrounding access, equity, diversity,
inclusion, implicit bias, and institutional racism.
of operations, services, and activities of a comprehensive housing asset management
problems, identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals.
to interact professionally with co-workers, clients, outside agencies and board
members, and ability to lead a team or project when needed.
and experience in conflict resolution techniques and best practices.
skills in Excel, Outlook, and Office 365 platform. Exposure to property or
asset management software.
self-motivated and able to plan and execute goals independently.
attitude and team focused energies.
successful candidate must pass a required background check.
driver’s license, good driving record and own reliable transportation with current
insurance. Frequent travel within the Portland-Metro area can be expected.
deep commitment to social and community service.
qualifications, Knowledge, Skills and Abilities
Management Specialist (AMS) or Certified Housing Asset Manager
(CHAM) Certification preferred from Neighborworks Training
Property Manager (CPM) from the Institute of Real Estate Management
and/or project management experience that supports the ability to manage
multiple concurrent projects and drive them to completion.
Compliance and Contract Management