Position: Asset Manager
Status: Exempt, Full-time Regular
Reports to: Manager of Asset
Position Summary: The Asset Manager performs a variety of complex tasks to ensure the
successful performance of Northwest Housing Alternatives’ portfolio of
affordable rental housing. This position oversees and manages the economic,
financial, physical, and compliance needs of NHA sponsored assets. Additionally,
this position provides the technical oversight and leads in the majority of
analysis to ensure assets’ long-term economic viability and physical longevity. In addition, NHA is committed to becoming an
anti-racist organization and routinely employs an equity lens in its
decision-making process. This position plays
a crucial role ensuring NHA assets promotes diversity, equity, and inclusion
for residents and the local community.
ESSENTIAL DUTIES AND RESPONSIBILITIES include but
are not limited to:
Financial Analysis & Risk Management
· Review monthly reports for each property;
analyze performance against annual budget; review utility consumption outliers;
recommend and initiate operational changes in order to meet performance
· Oversee property budget process, OHCS rent
increases, Section 8 rent increases and contract renewals, vendor contracts,
and other annual property management activities.
· Review and edit property audited financial
statements. Work with NHA's finance team and other partners to ensure reporting
is completed on time.
· Monitor cash flow, including above and below
the line fees to NHA and partners.
· Develop asset management plans for units
under development; interact with other NHA departments to determine proposed
unit population, level of staffing required, space planning, market conditions,
and financing obligations.
· Analyze and develop a strategy
for expiring Year 15 LIHTC deals. Work with stakeholders to secure necessary
approvals for acquisition of Limited Partner’s interest in the project.
· Create reports, performance dashboards and
other materials for use by NHA board and staff, as well as outside
Compliance and Contract Management
· Experience in public and private housing
finance programs and related compliance requirements, including HUD, Section 8,
PRAC 811/202, LIHTC, HOME, CDBG OAHTC and other programs.
Maintain effective relationships
with contract property management companies to ensure performance of all
aspects of the property management agreements.
· Maintain relationships with funders,
investors, and regulatory agencies.
· Manage and interpret all property documents,
including Limited Partnership agreements, loan documents, and regulatory
· Ensure properties are complying with all
applicable regulations governing rental unit development, operation, and
· Attend training for updates to laws, policies,
Physical Needs and Capital Project Management
· With assistance from 3rd party specialists,
conduct site inspections to assess the property's physical condition and the effectiveness
of maintenance activities; review curb appeal; ensure properties are well
maintained and meet NHA standards.
· Plan and supervise implementation of capital
needs assessments, capital projects, including working with onsite maintenance
staff, or outside contractors.
· Oversee reserve transfer requests
and long-term replacement reserve analysis.
· Conduct analysis of capital needs in the
context of useful life, replacement costs, liquidable assets, and cashflow.
Knowledge, Skills, and Abilities
Bachelor’s degree in Business Administration,
Management, Real-Estate, or related field.
Alternative education and experience
Four years of experience in asset management,
real estate development or related field.
Alternative education and experience
Knowledge and understanding of the issues
surrounding access, equity, diversity, inclusion, implicit bias, and
Knowledge of operations, services, and
activities of a comprehensive housing asset management program.
Analyze problems, identify alternative
solutions, project consequences of proposed actions and implement
recommendations in support of goals.
Ability to interact professionally with
co-workers, clients, outside agencies and board members, and ability to lead a
team or project when needed.
Knowledge and experience in conflict
resolution techniques and best practices.
Advanced skills in Excel, Outlook, and Office
365 platform. Exposure to property or asset management software.
Extremely self-motivated and able to plan and
execute goals independently.
Positive attitude and team focused energies.
The successful candidate must pass a required
· Valid driver’s license, good driving
record and own reliable transportation with current insurance. Frequent travel
within the Portland-Metro area can be expected.
· Demonstrated deep commitment to social
and community service.
Preferred qualifications, Knowledge,
Skills and Abilities
Asset Management Specialist (AMS) or Certified
Housing Asset Manager (CHAM) Certification preferred from Neighborworks
Certified Property Manager (CPM) from the Institute
of Real Estate Management
Program and/or project management experience
that supports the ability to
manage multiple concurrent projects and drive them to completion.