Job Description
Asset Manager
Position: Asset Manager
Status: Exempt, Full-time Regular
Reports to: Chief Operating
Officer, Director- Asset Management
Position Summary: The Asset Manager performs a variety of complex tasks to ensure the
successful performance of Northwest Housing Alternatives’ portfolio of
affordable rental housing. This position oversees and manages the economic,
financial, physical, and compliance needs of NHA sponsored assets. Additionally,
this position provides the technical oversight and leads in the majority of
analysis to ensure assets’ long-term economic viability and physical longevity. In addition, NHA is committed to becoming an
anti-racist organization and routinely employs an equity lens in its
decision-making process. This position plays
a crucial role ensuring NHA assets promotes diversity, equity, and inclusion
for residents and the local community.
ESSENTIAL DUTIES AND RESPONSIBILITIES include but
are not limited to:
1.
Financial Analysis & Risk Management
·
Review monthly reports for each property; analyze performance against
annual budget; review utility consumption outliers; recommend and initiate
operational changes in order to meet performance projections.
·
Oversee property budget process, OHCS rent increases, Section 8 rent
increases and contract renewals, vendor contracts, and other annual property
management activities.
·
Review and edit property audited financial statements. Work with NHA's
finance team and other partners to ensure reporting is completed on time.
·
Monitor cash flow, including above and below the line fees to NHA and
partners.
·
Develop asset management plans for units under development; interact with
other NHA departments to determine proposed unit population, level of staffing
required, space planning, market conditions, and financing obligations.
·
Analyze and develop
a strategy for expiring Year 15 LIHTC
deals. Work with stakeholders to secure necessary approvals for acquisition of
Limited Partner’s interest in the project.
·
Create reports, performance dashboards and other materials for use
by NHA board and staff, as well as outside stakeholders.
2.
Compliance and Contract Management
·
Experience in public and private housing finance programs and related
compliance requirements, including HUD, Section 8, PRAC 811/202, LIHTC, HOME,
CDBG OAHTC and other programs.
·
Maintain effective relationships
with contract property management companies to ensure performance of all
aspects of the property management agreements.
·
Maintain relationships with funders, investors, and regulatory agencies.
·
Manage and interpret all property documents, including Limited
Partnership agreements, loan documents, and regulatory agreements.
·
Ensure properties are complying with all applicable regulations governing
rental unit development, operation, and maintenance.
·
Attend training for updates to laws, policies, and procedures.
3.
Physical Needs and Capital Project Management
·
With assistance from 3rd party specialists, conduct site inspections to
assess the property's physical condition and the effectiveness of maintenance
activities; review curb appeal; ensure properties are well maintained and meet
NHA standards.
·
Plan and supervise implementation of capital needs assessments, capital projects,
including working with onsite maintenance staff, or outside contractors.
·
Oversee reserve transfer requests and long-term replacement
reserve analysis.
·
Conduct analysis of capital needs in the context of useful life, replacement
costs, liquidable assets, and cashflow.
Essential
Knowledge, Skills, and Abilities
·
Bachelor’s degree in Business Administration,
Management, Real-Estate, or related field.
·
Alternative education and experience
qualifications welcome.
·
Four years of experience in asset management,
real estate development or related field.
·
Alternative education and experience
qualifications welcome.
·
Knowledge and understanding of the issues
surrounding access, equity, diversity, inclusion, implicit bias, and
institutional racism.
·
Knowledge of operations, services, and
activities of a comprehensive housing asset management program.
·
Analyze problems, identify alternative
solutions, project consequences of proposed actions and implement
recommendations in support of goals.
·
Ability to interact professionally with
co-workers, clients, outside agencies and board members, and ability to lead a
team or project when needed.
·
Knowledge and experience in conflict
resolution techniques and best practices.
·
Advanced skills in Excel, Outlook, and Office
365 platform. Exposure to property or asset management software.
·
Extremely self-motivated and able to plan and
execute goals independently.
·
Positive attitude and team focused energies.
·
The successful candidate must pass a required
background check.
·
Valid
driver’s license, good driving record and own reliable transportation with
current insurance. Frequent travel within the Portland-Metro area can be
expected.
·
Demonstrated
deep commitment to social and community service.
Preferred qualifications, Knowledge,
Skills and Abilities
·
Asset Management Specialist (AMS) or Certified
Housing Asset Manager (CHAM) Certification preferred from Neighborworks
Training Institute
·
Certified Property Manager (CPM) from the Institute
of Real Estate Management
·
Program and/or project management experience
that supports the ability to
manage multiple concurrent projects and drive them to completion.